THERAPY RFP
2024 RFP Toolkit for Identifying Your Next Therapy Partnership

 

As a SNF leader in the year 2024, it will be critical that your focus shifts with the evolving demands of our industry. When you set your focus on therapy, it’s important to note that every therapy provider and in house therapy team should be delivering table stakes of excellent rehabilitation services with notable quality outcomes. A best-in-class provider delivers more than exceptional clinical care and outcomes but empowers partners in every aspect of their business to achieve optimal financial and operational goals with a vested interest in the long-term success of each customer. 

The RFP (Request for Proposal) process is a great method for managing the often-cumbersome process. Download the RFP Toolkit that includes:

  • Therapy RFP Template
  • Proposal Scoring Rubric
  • RFP Project Plan

These templates and tools were developed by our experts to streamline your process and make vetting therapy providers more manageable and easier to achieve. Fill out our form to download this FREE toolkit.

Download RFP Toolkit

The Right Therapy Partner for PAC

When evaluating partners, it’s important to establish the goals you require in a new partner. You should follow an evaluation process that facilitates alignment within your company and offers clear objectives and expectations to the candidates so that you can start this new partnership on the right foot with minimal disruption to your facility. In the era of Value-based purchasing you must have a provider that assures quality while capitating costs. You achieve this through clinical pathways that guide efficient care delivery that result in excellent outcomes and condense length of stay. Risk-based assessment tools that identify a patient’s risk for readmission will also facilitate the outcomes inherent to VBP.

The Benefits of a Best-In-Practice Therapy RFP Process

Using an RFP process that follows best practices offers great benefits that can improve operational success. In order to effectively engage in the RFP process it’s important to follow a formal process that minimizes confusion and questions and maximizes future opportunity. The key elements to a successful RFP process include:
  • Establish clear goals for candidates to meet
  • Structure your RFP that allows stakeholders to review an apples-to-apples comparison of the candidates
  • Give candidates the opportunity to demonstrate differentiated value
  • Offers an organized and positive experience to the vendors, which sets the stage for a successful new relationship and maintains your reputation in the PAC industry.
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PLANNING

  • Assemble your team, identify all stakeholders

  • Designate a project manager responsible for scheduling meetings, managing communications, creating documents, and holding participants accountable to process

  • Schedule a kickoff meeting to establish your business goals, needs, disqualifiers, and timing

  • Identify therapy company candidates that will offer a variety of perspectives. Candidates can be identified by asking fellow SNF leaders, referral sources, web search, LinkedIn, or contacting local health care associations. Rehab consultants are also available to help guide the Therapy evaluation and selection process

PREPARATION

  • Draft a well organized and clear RFP document that includes core elements that allow candidates to demonstrate their strengths. Elements of the RFP should include:

    • Background

    • Objectives

    • Timeline

    • Contact information

    • Method by which you’d like to receive the RFP responsesIndicate whether pricing should be in a sealed bid or included in RFP response

    • Proposal response specifications that include the appropriate mix of direct and open ended questions to allow for an apples-to-apples comparison but also allow candidates to demonstrate value and prove their methods for service delivery.

  • Develop a Scoring Rubric that allows the stakeholder team of decision makers to align on the most important criteria and review candidate submissions objectively.

  • See farther below for details and templates

DISTRIBUTION

  • Notify candidates of the RFP process and provide clear instructions and timing

  • Optional Q/A phase allowing vendors to ask for clarification or additional information

  • Collect and evaluate vendor submissions

REVIEW & SHORT LIST PRESENTATION

  • Distribute responses internally

  • Schedule meeting to review proposals and select 3 finalists

  • Notify finalists and schedule in-person presentations

  • Host in-person presentations

  • Check all references

SELECTION

  • Notify winning candidate

  • Notify other candidates that they were not selected

  • Give notice to current vendor according to contract stipulations

SIGNS & BENEFITS
OF A LASTING THERAPY PARTNERSHIP

In today's​ healthcare landscape changes, the message is clear that a strong SNF and therapy partnerships is more than just choosing the lowest priced provider. The old adage “You get what you pay for” couldn’t be anymore true than with your therapy partner and your vendor needs to demonstrate a value that is worth the cost because it results in better clinical and financial outcomes for your facility. A true partner does more than just excellent rehab, they partner on achieving excellent quality measures and operational success.

RFP Toolkit

See below for what is included in this free RFP toolkit compiled with templates and tools for streamlining the process. Fill out the form at the top of the page to download this free toolkit.

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THERAPY RFP TEMPLATE

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PROPOSAL SCORING RUBRIC

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RFP PROJECT PLAN

Do you have questions about the RFP process or therapy partnerships?
Contact one of our Post-Acute Care Experts for additional information on the Therapy RFP Process.

KIM SAYLOR
VP of Business Development
kims@conceptrehab.com

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CARYN ENDERLE
Director of Business Development
caryne@conceptrehab.com